Payment of Wages: Virginia
Federal law and guidance on this subject should be reviewed together with this section.
Author: Marc J. Smith, Smith, Lease & Goldstein, LLC
- Employers in Virginia may pay employees in cash, by check, or by direct deposit or electronic paycard subject to certain requirements. See Wage Payment Methods.
- All Virginia employers are required to establish regular pay periods and rates of pay for all employees, except for employees classified as exempt executives. Different pay frequencies apply to salaried and hourly employees, with certain exceptions. See Pay Frequency.
- Deductions from wages are prohibited without employees' written authorization. See Permitted and Prohibited Wage Deductions.
- Pay statements must be provided to employees who request them. Electronic pay statements are permitted subject to certain conditions. See Pay Statement Requirements.
- Terminated employees must be paid all wages due by their regular payday. See Termination Pay.
- Virginia employers are subject to serious civil and criminal penalties for failing to comply with the wage payment laws. See Penalties.
- If an employee dies, employers may pay a limited amount of wages due to only certain employees 60 days after the death. See Deceased Employee Wages.
- Employers holding wages that are unclaimed by an employee for one year are required to attempt to locate and notify the employee, and then file a report and remit the wages to the state by a certain date if the employee still does not claim them or cannot be located. Serious penalties are imposed for employer noncompliance. See Unclaimed Wages.