What documents should an employer obtain from a new employee?

Author: Melanie J. Perez-Vellios, VP Group, LLC

In accordance with federal laws, an employer is required to obtain copies of an employee's completed Form W-4 and Employment Eligibility Verification Form I-9. Form W-4 is used to determine the amount of federal income tax to be withheld from an employee. The Form I-9 is used to verify an employee's identity and his or her eligibility to work in the US. An employer may also require an employee to complete other forms, such as a payroll direct deposit authorization form, benefit enrollment forms, and an employee personal data form. Finally, state laws may also mandate that an employer collect other documents from a new employee. It is important for an employer to know if any additional documents are required by state law.