What should an employer's internet and email policy include?

Author: Jessica Sussman

An employer's internet and email policy should clearly state that the employer retains the right to monitor the electronic communications of employees and make it clear that an employee has no right to or expectation of privacy with respect to personal email messages sent over the employer's email system, or text messages sent or received on employer-provided phones or cell phones.

Further, the policy should expressly state that communications should generally be for business purposes. The policy should clearly prohibit the use of vulgarities, obscenities, threats, and sexually, racially or otherwise offensive matter..

Additionally, the policy should explicitly prohibit the unauthorized access of any other user's messages and the copying or transmitting of any documents, software, or other matter protected by the copyright laws.