New Hire Paperwork and Notice Requirements by State
Author: Melissa A. Silver, XpertHR Legal Editor
In addition to paperwork and notices mandated by federal law, there are a myriad of state-required documents and workplace notices that employers must provide to new hires. The following chart provides a brief overview of the new hire paperwork and workplace notices that employers are required to provide to employees in each state.
The chart does not cover:
- Municipal requirements;
- Employment contracts, including restrictive covenants;
- Paperwork and notices to be provided to individuals prior to hiring, e.g., recruiting and preemployment screening, including drug and alcohol testing;
- Paperwork and notice requirements to be provided throughout the employment relationship that are not specific to the time of hiring;
- Paperwork and notices to be provided to public employees;
- Notices that must be included in employee handbooks, but not specifically required by law to be provided to new hires;
- Tip credit notices and wage deduction notifications;
- Direct deposit requirements;
- Requirements specific to temporary or seasonal employees;
- Industry-specific requirements;
- Workplace posters; and
- New hire reporting requirements.
States that have no requirements regarding a specific type of paperwork or notice are marked N/A. In the absence of state requirements, federal rules may apply.
Please note that paperwork or notice requirements in a particular state may not necessarily apply to all private employers. The Employment Law Manual's state new hire paperwork sections offer detailed information, including coverage thresholds, regarding state-specific compliance requirements.