Customer story: Sensory Spectrum


Policy development and formalizing performance reviews made easy with XpertHR

Growing Pains? No Problem! XpertHR Provides the HR Tools You Need

Marie Rudolph has been the Director of HR with Sensory Spectrum for the past five years, and she's learned a lot during that time. Rudolph didn't come to the role with any formal HR training or background, but she's since learned to navigate issues ranging from hiring, training and policy development to performance documentation and immigration requirements.

It's a role that has not been without its challenges. Rudolph must stay up to date with regulations impacting employee practices, including issues related to Obamacare, and felt frustrated with the time required to seek information and conduct research on her own. She also needed managers to be timely, precise and accurate when documenting employee issues, particularly when related to disciplinary or termination decisions. Those managers, while well intentioned, do not have background or expertise in HR.

As the company grew Rudolph knew she needed to find some answers. She found them through XpertHR.

In addition to regular use of the tool to access information and find answers to daily HR-related questions, Rudolph has put the power of XpertHR to work for some key initiatives, including:

The Development of an Immigration Policy

When hiring an intern, who required H1B sponsorship, to full-time employment, Rudolph turned to XpertHR for a template to help develop a policy. She customized and streamlined the policy to fit the company's needs and sent it to outside counsel for review. It was, she says, the first policy she did not spend days researching. And, with content written by more than 400 attorneys from 70 of the country's top employment law firms - and edited by an in-house team of legal editors and HR professionals, Rudolph was confident she was on the right track.

The Development of an Inclement Weather/Telecommuting Policy

Sensory Spectrum has historically been very lenient regarding telecommuting or working from home. But with growth comes issues related to the need for consistency and justification of decisions made. Rudolph recently realized that a formal policy would help to address managers' concerns and questions about when employees did, or didn't, have a bona fide reason to work from home. Using XpertHR policy templates for both inclement weather and telecommuting, she created a draft to address issues related to manager clearance, different needs for different positions and a process for identifying which positions are appropriate for telecommuting.

Formalizing Performance Reviews and Development Plans

Rudolph felt Sensory Spectrum's informal approach to performance review needed to be formalized. Without formal ratings, she knew there was no basis for comparison and, consequently, no tangible measure of employee or organizational performance. Through research on XpertHR she developed a process to track employee scores, year to year, and provide directors with the support and information they need to create development plans. Both the forms and the process were easy to create, she says, using XpertHR resources.

Key Benefits of XpertHR

Rudolph has learned a lot in the five years she's served in an HR role at Sensory Spectrum. Rapid growth has the tendency to test the mettle of even the most experienced practitioners, but she has been able to stay afloat. XpertHR, she says, has had a significant impact on her ability to do that - and to prepare for what's to come. Moving forward, she will be looking for directors and managers to also step up to the plate to address HR-related issues among their staff members. XpertHR will provide the resources for Sensory Spectrum to ensure it is meeting compliance requirements, and that it has the tools and resources available to answer the tough HR questions that crop up on a regular basis. It offers:

  • The ability to customize the site to fit Sensory Spectrum's needs
  • Ease of use and navigation
  • Superiority of information provided when compared with other sources
  • Confidence that information provided - and vetted by attorneys and legal experts - is accurate and up to date
  • Cost effectiveness - the subscription costs are easily recouped through saved time and minimized risk

XpertHR ensures compliance - both at organization and operational levels. It's a tool, she says, that when compared to other options was both comprehensive and cost-effective, providing extensive information that is easy to search, access and use.

XpertHR, says Rudolph, has saved her time, money and "research headaches". She would rate it a 9 or 10, on a scale of 10, and says she is "very likely" to recommend the site to others.

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About Sensory Spectrum

Sensory Spectrum is a globally recognized management consulting firm that specializes in understanding the sensory-consumer experience in industry, academia and government. With facilities in New Jersey and North Carolina, Sensory Spectrum's 200 employees serve clients representing Fortune 500 companies, major universities and government procurement agencies around the world. The firm recently took over a client's sensory lab in Michigan and now also has some employees in a facility there.

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