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California Request to Inspect or Copy Personnel File Form

Author: Marta Moakley, XpertHR Legal Editor

When to Use This Form

Effective January 1, 2013, California employers need to create and provide upon request an employee request form for inspecting or copying personnel files. +Cal. Lab. Code § 1198.5. An employer may use this form to comply. The law requires employers to either allow inspection or produce a copy of the relevant contents of the file within 30 days of the written request.

An employer should consider the best method of communicating any changes to the organization's established process for inspecting personnel files. An employer may wish to publicize the name of the employee designated to provide or receive the request forms.

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