Safety Self-Audit or Self-Inspection - Checklist
Author: Jennifer Brantley
In order to better prepare for an OSHA inspector, it is a good idea to do a safety self-inspection and audit. Complete self-inspection and audits depend in large part on specific workplaces.
For example, a laboratory would have a different checklist than an office, which would be different from a factory. For these reasons, working with an expert in the field to create a unique checklist is the best way to begin a self-inspection and audit.
However, the following safety considerations are a good way to start thinking about the process and to ensure any created checklist covers the most important areas of evaluation.
Phase 1: Create a brief overview of safety concerns by examining OSHA Documents
- OSHA Logs - examine all employee illnesses and injuries to identify potential hazards.
Y/N Is there an injury that is occurring more than others?
Y/N Is there a location where a higher than average amount of injuries are occurring?
Phase 2: Is every safety notice posted?
- OSHA Poster 3165: Job Safety and Health: It's the Law
- OSHA Form 300A (if it is between February 1 and April 30)
- Emergency exit and fire evacuation routes
- OSHA Citations (if applicable)
- Petitions for Modification or Abatement (if applicable)
- Any State Required Posting
Phase 3: Recordkeeping
- Are all recordable injuries and illnesses being properly recorded on OSHA Form 300 and OSHA Form 301?
- Are injuries and illnesses being properly totaled onto the OSHA Form 300a at the end of the year?
- Are medical records up-to-date and accessible?
- Is proper documentation of safety training up-to-date and accessible?
Phase 4: General Considerations
- Is the workplace housekeeping efficient and frequent?
- Are spills quickly and completely cleaned?
- Are breaks repaired in a timely fashion?
- Are walkways, entrances and exits free from clutter?
- Are air samples performed to keep the air free from toxins?
Phase 5: Safety Training
Make a list of all applicable areas of training required by the employer and make sure each is in compliance:
- Training is performed upon hiring (if applicable).
- Training is conducted on a regular basis.
- Training is performed whenever a change in operation/performance is made.
- Training is conducted whenever a current employee has a job change.
- Training meets or exceeds all OSHA requirements.
- Training program is in writing and can be accessed by OSHA or any requesting employee.
- Training is documented and kept on file.
Phase 6: Personal Protective Equipment
Make a list of required PPE:
- Is the PPE supplied by the employer?
- Is the cost covered by the employer?
- Do employees know how to access, put on and use the equipment?
- Is PPE in good shape and replaced when old/broken?
Phase 7: Machinery
Make a list of all machinery and equipment used by the employer:
- Is the machinery or equipment in good repair?
- Is the machinery or equipment checked on a regular basis?
- Is the machinery or equipment utilizing the best technology?
- Are only trained, qualified employees using the machinery or equipment?
Phase 8: Job Hazard Analysis
Make a list of all job positions and create job descriptions for each job. Watch and observe all jobs from beginning until end.
- Interview employees with each job position.
- Make notes of injury and illness history for each position.
- Examine what stage or location the most injuries and illnesses occur.
- Brainstorm better ways to perform job functions.
Phase 9: Buildings
- Make sure buildings meet or exceed all building codes.
- Make sure buildings are free from toxins and molds.
- Make sure exits are clear and easily accessible.
Phase 10: Fire and Evacuation
- Make sure employer has a fire and evacuation policy that meets OSHA standards.
- Are evacuation routes clearly posted?
- Are drills being conducted on a regular basis?
- Are alarms in place and functioning?
- Can alarms be heard in every location in the building?
- Is there a designated meeting spot for employees after an evacuation?
- Is there a method of accounting for employees after an evacuation?
Phase 11: First Aid
- Are there first aid kits in easy access of every part of the workplace?
- Are the kits appropriately stocked for the workplace?
- Are enough employees trained in first aid?
- Is all training adequate?
Phase 12: OSHA recommends specific areas be covered in a self-audit
Does the audit checklist created by the employer cover every area?
- Processing, Receiving, Shipping and Storage
- Building and Grounds Conditions
- Housekeeping Program
- Heating and Ventilation
- Hand and Power Tools
- Fire Prevention
- First Aid Program/Supplies
- Evacuation Plan