Provide New Hire Paperwork to New Employees

Key Points

  • Although employers receive several documents from a new employee during the hiring process, such as a job application, resume, and executed authorizations to conduct certain background checks, employers still need additional paperwork from the new employee when he or she starts work.
  • The new hire paperwork encompasses both required and optional documents. These documents include: Employment Eligibility Verification Form I-9, federal and state tax withholding forms, payroll direct deposit authorization form, benefit enrollment forms, and employer policies.
  • The documents provided to new employees may differ depending on the industry and any state or local requirements. Also, the time in which an employer provides these documents to a new hire may differ because some employers may send these documents prior to the employee's first day of work or on his or her first day as part of a new hire orientation packet.

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