HR Support on Employee Benefits Administration

Editor's Note: Effective benefits administration meets the needs of both the employee and the employer.

Tracy MorleyOverview: Benefits administration involves establishing, maintaining and managing the full spectrum of employee benefit programs for an organization. More than just ensuring compliance, benefits administration is also concerned with making sure employees understand how their benefits work and what requirements must be satisfied in order to be eligible to participate.

From an operational standpoint, some major functions of benefits administration include: (i) ensuring the legal compliance and overall effectiveness of an organization's benefits program including health, welfare and retirement plans; (ii) negotiating with vendors and recommending benefit plans that align with organizational goals; (iii) communicating benefit plan options to both new and existing employees; (iv) processing additions and terminations to benefit plans in a timely manner; (v) verifying bills and making accurate and timely payments to insurance providers; (vi) making sure payroll deductions are in place for employee contributions to benefit plans; and (vii) ensuring employer contributions are done in a timely manner.

Benefits administration involves balancing the needs of both the employee and the employer. It is important to have programs in place that support the employee that are in line with what an employer can afford.

Trends: The newer requirements of the Patient Protection and Affordable Care Act (ACA), commonly referred to as Health Care Reform or Obamacare, in addition to the repeal of section 3 of the federal Defense of Marriage Act and the legalization of same-sex marriage in numerous states, will challenge HR professionals in both the short- and long-term as they monitor developments and adjust benefit strategies accordingly.

Author: Tracy Morley, SPHR, Legal Editor

Latest items in Benefits Administration

  • Same-Sex Marriage Legalized

    Date:
    03 September 2015
    Type:
    Editor's Choice

    On June 26, 2015, the Supreme Court ruled in Obergefell v. Hodges that the Constitution requires all 50 states and the District of Columbia to license same-sex marriages and to recognize such marriages that are lawfully licensed and performed out of state.

  • Tax Treatment of Same-Sex Couple Benefits by State

    Type:
    Quick Reference

    This Quick Reference chart summarizes federal and state laws regarding whether same-sex marriages, civil unions and/or domestic partnerships are recognized, and whether the value of benefits provided by an employer to an employee's same-sex spouse or civil union or domestic partner is taxable. This chart will be updated when any changes in these laws occur.

  • Taxation of Employee Benefits: West Virginia

    Type:
    Employment Law Manual

    In-depth review of the spectrum of West Virginia employment law requirements HR must follow with respect to taxation of employee benefits.

  • Taxation of Employee Benefits: Iowa

    Type:
    Employment Law Manual

    In-depth review of the spectrum of Iowa employment law requirements HR must follow with respect to taxation of employee benefits.

  • Taxation of Employee Benefits: Vermont

    Type:
    Employment Law Manual

    In-depth review of the spectrum of Vermont employment law requirements HR must follow with respect to taxation of employee benefits.

  • Taxation of Employee Benefits: Rhode Island

    Type:
    Employment Law Manual

    In-depth review of the spectrum of Rhode Island employment law requirements HR must follow with respect to taxation of employee benefits.

  • Taxation of Employee Benefits: Pennsylvania

    Type:
    Employment Law Manual

    In-depth review of the spectrum of Pennsylvania employment law requirements HR must follow in respect to taxation of employee benefits

  • Taxation of Employee Benefits: Kansas

    Type:
    Employment Law Manual

    In-depth review of the spectrum of Kansas employment law requirements HR must follow with respect to taxation of employee benefits.

  • Taxation of Employee Benefits: Oregon

    Type:
    Employment Law Manual

    In-depth review of the spectrum of Oregon employment law requirements HR must follow with respect to taxation of employee benefits.

  • Taxation of Employee Benefits: Ohio

    Type:
    Employment Law Manual

    In-depth review of the spectrum of Ohio employment law requirements HR must follow with respect to taxation of employee benefits.