Overview: While there has been a good deal of debate over the future of affirmative action, some employers must still have a written AAP. These include:
It is important to note that not all affirmative action requirements involve minorities and women. Under federal regulations, employers with $10,000 in government contracts must take affirmative action for individuals with disabilities under the Rehabilitation Act of 1973. Meanwhile, employers with such contracts of $25,000 or more must take affirmative action on behalf of veterans who served during the Vietnam Era.
An AAP should document the employer's equal employment opportunity (EEO) policy; explain why the plan is needed; avoid strict numerical quotas; and show how the plan will solve the problem of underutilization of protected groups without injuring the rights of majority employees. The employer also should designate a company officer who is responsible for reviewing, implementing and auditing the AAP.
The federal government oversees affirmative action planning through the Office of Federal Contract Compliance Programs (OFCCP), which is a branch of the US Department of Labor. The OFCCP has the authority to provide remedies for affirmative action violations, including substantial cash settlements plus placing a ban on the receipt of federal funds.
Trends: A few states have prohibited the consideration of race in government hiring in recent years, but some of these bans are being challenged in the courts. The Supreme Court upheld Michigan's voter-approved affirmative action ban in 2014, and issued another ruling in Fisher v. Texas that could scale back the use of affirmative action plans by public colleges and universities.
Author: David B. Weisenfeld, JD, Legal Editor
In-depth review of the spectrum of Alabama employment law requirements HR must follow with respect to recruting
Effective July 1, 2015, a private employer may voluntarily adopt a veterans preference employment policy under certain conditions. In addition, the state's military leave law will apply to any employee working in Kansas and called to state active duty by any state, not just Kansas.
A new Indiana law, effective July 1, 2015, will allow private employers to implement a veterans preference employment policy.
The Office of Federal Contract Compliance Programs (OFCCP) recently lowered the Annual National Benchmark for hiring veterans from 7.2% to 7%.
Kentucky, Montana and Nebraska have all enacted laws this month which allow private employers to adopt voluntary veterans preference policies for hiring, promoting or retaining a veteran over another qualified applicant or employee.
HR guidance on legal requirements for affirmative action hiring plans.