Overview: While there has been a good deal of debate over the future of affirmative action, some employers must still have a written AAP. These include:
It is important to note that not all affirmative action requirements involve minorities and women. Under federal regulations, employers with $10,000 in government contracts must take affirmative action for individuals with disabilities under the Rehabilitation Act of 1973. Meanwhile, employers with such contracts of $25,000 or more must take affirmative action on behalf of veterans who served during the Vietnam Era.
An AAP should document the employer's equal employment opportunity (EEO) policy; explain why the plan is needed; avoid strict numerical quotas; and show how the plan will solve the problem of underutilization of protected groups without injuring the rights of majority employees. The employer also should designate a company officer who is responsible for reviewing, implementing and auditing the AAP.
The federal government oversees affirmative action planning through the Office of Federal Contract Compliance Programs (OFCCP), which is a branch of the US Department of Labor. The OFCCP has the authority to provide remedies for affirmative action violations, including substantial cash settlements plus placing a ban on the receipt of federal funds.
Trends: A few states have prohibited the consideration of race in government hiring in recent years, but some of these bans are being challenged in the courts. The Supreme Court upheld Michigan's voter-approved affirmative action ban in 2014, and issued another ruling in Fisher v. Texas that could scale back the use of affirmative action plans by public colleges and universities.
Author: David B. Weisenfeld, JD, Legal Editor
Updated to include state veterans preference law, effective March 22, 2017.
The US Department of Labor (DOL) has issued a final rule that updates equal employment opportunity (EEO) requirements with respect to apprenticeships. Current protections are expanded to include disability, age, genetic information and sexual orientation.
Updated to reflect paycheck transparency requirements under the Fair Pay and Safe Workplaces Executive Order, and paid sick leave requirements, both effective January 1, 2017.
Updated to reflect law allowing private employers to grant a veterans preference, effective October 1, 2016.
Updated to reflect a new veterans preference law, effective August 1, 2016.
Updated to reflect new law permitting private employers to provide a veterans preference, effective July 6, 2016.
California has amended its Fair Employment and Housing Act (FEHA) discrimination and harassment regulations, effective April 1, 2016.
HR guidance on legal requirements for affirmative action hiring plans.