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Depositing and Reporting Withheld Taxes: Ohio

Depositing and Reporting Withheld Taxes requirements for other states

Federal law and guidance on this subject should be reviewed together with this section.

Author: Vicki M. Lambert, The Payroll Advisor

Summary

  • An employer's filing frequency is based on its combined Ohio state and school district withholding for the 12-month period ending June 30 of the preceding calendar year. Quarterly or monthly payments, excluding payments made by electronic funds transfer (EFT), apply to all employers that are required to withhold. Two thresholds trigger the requirement to pay by EFT. Penalties are imposed for noncompliance. See Deposit Thresholds and Schedules; Electronic Deposit Requirements and Penalties.
  • All employers that are required to file federal Forms W-2, Wage and Tax Statement, must file Form IT 941 by January 31 of the following year. See Annual Reconciliation Forms and Filing Deadlines.
  • Employers filing 250 or more Forms W-2, Copy A, must file them on magnetic media. See Form W-2 Reporting Requirements.
  • Localities including Canton and Cincinnati have requirements for depositing and reporting withheld taxes. See Local Requirements.