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New Hire Paperwork: Pennsylvania

New Hire Paperwork requirements for other states

Federal law and guidance on this subject should be reviewed together with this section.

Author: Christin Choi, Fisher Phillips


  • Pennsylvania law requires employers to notify employees at the time of hiring of wage payments. See Wage Notifications.
  • Employers are responsible for advising new hires of their rights and duties Pennsylvania's workers' compensation law. See Workers' Compensation Notifications.
  • The City of Philadelphia requires employers to provide written notice to new hires and existing employees regarding expanded pregnancy-related discrimination and reasonable workplace accommodations protections. See Philadelphia Fair Practices Ordinance.
  • Within twenty days of the date of hire, employers should ensure that they have employees fill out paperwork sufficient to gather information that is required to be reported to the Department of Labor and Industry. See Documents to Obtain From New Employees.
  • Philadelphia has requirements pertaining to new hire paperwork. See Local Requirements.