How should an employer distribute handbook updates to employees?

Author: XpertHR Editorial Team

An employer should decide whether it will distribute only the new and amended sections of the handbook or a new copy of the entire handbook. To determine this, an employer should consider:

  • The format of the handbook. Costs for maintaining and distributing a handbook fluctuate depending on whether an employer opts for a physical (paper) or electronic format.
  • The extent of the changes. If the handbook includes more than a few new or modified statements, it may be more beneficial to issue an entirely new handbook.

Be aware that if an employer uses a physical format for its handbook and decides to distribute only the amended sections, there is a risk that pages may be lost or separated. This will undermine the benefits sought by amending the handbook in the first place.