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New Hire Paperwork and Notice Requirements by State

Author: XpertHR Editorial Team

In addition to paperwork and notices mandated by federal law, there are myriad state-required documents and workplace notices that private employers must provide to new hires at the start of employment.

The following chart provides an overview of the key provisions of new hire paperwork and workplace notices that private employers are required to provide to employees in each state.

Additional state notice requirements regarding workplace posters, restrictive covenants, direct deposit and paycard authorizations and pay deductions can be found in the following resources:

Further, several states require notifications for tip credit and tip pooling. These state notifications are addressed in the state Minimum Wage sections of the Employment Law Manual.

States that have no requirements regarding a specific type of paperwork or notice are marked N/A.

Please note that paperwork or notice requirements in a particular state may not necessarily apply to all private employers. Click on the state name for more details about the new hire requirements of that state.