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New Hire Paperwork and Notice Requirements by State

Author: Melissa A. Silver, XpertHR Legal Editor

In addition to paperwork and notices mandated by federal law, there are a myriad of state-required documents and workplace notices that employers must provide to new hires. The following chart provides a brief overview of the new hire paperwork and workplace notices that employers are required to provide to employees in each state.

The chart does not cover:

  • Municipal requirements;
  • Employment contracts, including restrictive covenants;
  • Paperwork and notices to be provided to individuals prior to hiring, e.g., recruiting and preemployment screening, including drug and alcohol testing;
  • Paperwork and notice requirements to be provided throughout the employment relationship that are not specific to the time of hiring;
  • Paperwork and notices to be provided to public employees;
  • Notices that must be included in employee handbooks, but not specifically required by law to be provided to new hires;
  • Tip credit notices and wage deduction notifications;
  • Direct deposit requirements;
  • Requirements specific to temporary or seasonal employees;
  • Industry-specific requirements;
  • Workplace posters; and
  • New hire reporting requirements.

States that have no requirements regarding a specific type of paperwork or notice are marked N/A. In the absence of state requirements, federal rules may apply.

Please note that paperwork or notice requirements in a particular state may not necessarily apply to all private employers. The Employment Law Manual's state new hire paperwork sections offer detailed information, including coverage thresholds, regarding state-specific compliance requirements.