Payroll | Policies and Procedures | HR Tools

Employee Business Expense Reimbursement Policy

Enhanced to add information on reimbursement of work-from-home expenses and nonreimbursable expenses, to refresh policy drafting tips, and to add additional resources.

California Employer's Guide, DE 44

As recommended by the California Employment Development Department, employers can refer to guidance in various topic areas, including withholding taxes and unemployment insurance, in the California Employer's Guide, DE 44.

IRS Publication 15-T, Federal Income Tax Withholding Methods

Employers may use IRS Publication 15-T, Federal Income Tax Withholding Methods, to figure the amount of federal income tax to withhold from their employees' wages.

Use of Employer-Provided Cell Phones Policy

Employers should use this policy in order to control personal usage, business expenses and the potential inclusion of the value of employer-provided cell phones and other electronic devices in employees' taxable income. This policy protects employers in the event that an employee uses their employer-issued cell phone in an inappropriate way.

IRS Publication 15-A, Employer's Supplemental Tax Guide, (Supplement to Publication 15 (Circular E), Employer's Tax Guide)

As provided by the Internal Revenue service, IRS Publication 15-A, Supplement to Circular E, Employer's Tax Guide, Publication 15, Employer's Supplemental Tax Guide is a tax information guide for every employer.

Use of Employer-Provided Aircraft Policy

To ensure the safety of employees who fly on corporate aircraft, maintain reasonable limits on related business expenses and remain compliant with associated employment tax laws, employers should have a policy in place governing the use of employer-provided aircraft.

Exit Interview Policy

An employer may use this policy to convey the purpose for and importance of conducting exit interviews with employees departing the organization. Given that employers may collect valuable, candid information regarding employment practices from outgoing employees and may also identify post-termination risks such as lawsuits, employers are strongly encouraged to conduct exit interviews with all willing outgoing employees. This policy can be used to put current employees on notice of the employer's intention to conduct such interviews and what the employer intends to do with the information it gathers.

Policies and Procedures

All Items: Payroll

Employee Business Expense Reimbursement Policy

California Employer's Guide, DE 44

IRS Publication 15-T, Federal Income Tax Withholding Methods

Use of Employer-Provided Cell Phones Policy

IRS Publication 15-A, Employer's Supplemental Tax Guide, (Supplement to Publication 15 (Circular E), Employer's Tax Guide)

Use of Employer-Provided Aircraft Policy

Exit Interview Policy

IRS Publication 15, Circular E, Employer's Tax Guide

IRS Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Corporations

IRS Publication 901, U.S. Tax Treaties

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