Monitor Employee Use of Email and the Internet

  • There are many reasons why employers may want to implement a policy regarding employee use of email and the internet.  For example, employers may want to maintain the confidentiality of trade secrets and confidential information, prevent lawsuits based on harassing or discriminatory behavior, maintain a productive workplace and protect the investment in computer systems and equipment.
  • To accomplish this goal, the policy should be carefully crafted and communicated to all employees.
  • Employers should convey that all communication and information systems of the employer are to be used only for legitimate business purposes and the employer has a right to review, monitor and access all employee email and internet communications.
  • It is best practice to advise employees that there is no reasonable expectation of privacy when using employer communication and information systems.
  • To avoid potential claims, employers should have employees acknowledge and provide consent to email internet monitoring.