Overview: Employers may want to consider developing and implementing a dress code policy in the workplace to address what type of clothing employees are permitted to wear for work and to convey the employer's expectations as to what type of image it hopes to project to the public. The dress code should be communicated to all employees and the employer should provide training on the policy. Additionally, employers may also want to introduce policies related to employee grooming, personal appearance and hygiene including the wearing of tattoos, jewelry, hairstyles and facial hair. In creating any dress code or appearance policy, employers should be mindful of the specific needs of the job and the business as well as safety and health considerations. For example, an office dress code may be different from the dress code on the factory floor. Employers should also have a strategy in place for handling dress code violations.
Trends: An employer may be obligated under Title VII as well as other federal, state and local antidiscrimination laws to make reasonable accommodations in its dress code policy for an employee in a protected class. For example, an employer may have to accommodate the request of a Sikh employee to wear a turban to work even if hats are generally not permitted by the office dress code. Further, employers may want to consider implementing different dress codes depending on the seasons. For example, it may be more comfortable to permit employees to wear more casual and relaxed clothing such as work appropriate sundresses and golf shirts rather than more formal business attire during the summer months.
Author: Beth P. Zoller, JD, Legal Editor
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California employers seeking to make sure that all employees understand what is considered acceptable dress and how to make a request for a religious, medical or disability accommodation should consider including this model policy statement in their handbook.
Employers wishing to make sure that all employees understand what is considered acceptable dress and how to make a request for a religious, medical or disability-based accommodation should consider including this model policy statement in their handbook.
This briefing for supervisors examines the law and best practices for dress codes and appearance policies in the workplace, including to whom they apply, reasons for implementation, types of policies and enforcement.
Title VII of the Civil Rights Act of 1964 as well as myriad state and local laws prohibit employers from discriminating against employees and applicants on the basis of religion in all aspects of employment. This includes: hiring, termination, pay, promotions, benefits, job assignments or any other aspect of employment. In addition, Title VII and other antidiscrimination laws require an employer to offer a reasonable accommodation in order to resolve conflicts between an individual's sincerely held religious belief and a work rule or condition of employment, unless the accommodation would create an undue hardship for the employer.
HR guidance regarding developing a dress code to address the employer’s needs and convey expectations regarding personal appearance to all employees.