This is a preview. To continue reading please Log in or Register to Read This Article

Depositing and Reporting Withheld Taxes: New York

Depositing and Reporting Withheld Taxes requirements for other states

Federal law and guidance on this subject should be reviewed together with this section.

Author: Vicki M. Lambert, The Payroll Advisor

Summary

  • Filing and depositing due dates for New York State (NYS) income tax are based on amounts withheld in prior years. Returns must be filed, and payments must be made, electronically starting in 2015. Certain employers are required to file and pay using PrompTax instead. Employers are required to report their annual total federal gross wages subject to withholding and their annual total amount of NYS income tax withheld for every employee employed during the year. Employers must also report annual wage and withholding information on the final quarterly return. See New York State Income Tax.
  • The New York City (NYC) Resident Income Tax is paid and reported with NYS and City of Yonkers taxes on a quarterly basis. Employers are required to report the annual total federal gross wages subject to withholding and the annual total amount of NYC tax withheld for every employee they paid during the year. Employers must also report annual wage and withholding information on the final quarterly return. See New York City Resident Income Tax.
  • The City of Yonkers Resident Tax Surcharge is paid and reported with NYS and NYC taxes on a quarterly basis. An employer is required to report the annual total federal gross wages subject to withholding and the annual total amount of Yonkers tax withheld for every employee the employer had during the year. This is done on the last quarterly return filed for the calendar year. See Yonkers Resident Tax Surcharge.
  • The Yonkers Nonresident Earnings Tax is paid and reported with NYS and NYC taxes on a quarterly basis. An employer is required to report the annual total federal gross wages subject to withholding and the annual total amount of Yonkers nonresident tax withheld for every employee the employer had during the year. This is done on the last quarterly return filed for the calendar year. See Yonkers Nonresident Earnings Tax.
  • Certain employers pay the Metropolitan Commuter Transportation Mobility Tax on a quarterly basis. Deposit due dates are based on whether an employer is required to participate in the PrompTax program for NYS income tax withholding purposes. Penalties are imposed for noncompliance. See Metropolitan Commuter Transportation Mobility Tax.