What is the recommended practice for obtaining acknowledgement that an employee has received a handbook statement?

Author: XpertHR Editorial Team

All employees should be required to sign an acknowledgement and receipt stating that they received, understood and agree to abide by the provisions in the handbook. This can be done with handwritten or electronic signatures. The acknowledgement page should reference any significant changes to handbook policies or language that impact employee rights.

An employee handbook acknowledgement shows that the employee was aware of the organization's handbook statements in the event that the handbook statement is later violated or the employee fails to comply with certain procedures. It is important to provide employees with a reasonable amount of time to read, review and understand the statements in the handbook. Be aware that, depending on the workforce, handbooks and acknowledgements may need to be distributed in more than one language.