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Pay Statement and Pay Rate Notification Requirements by State

Author: Rena Pirsos, XpertHR Legal Editor

Most states require an employer to provide each employee with some kind of statement on payday summarizing the wage amount the employee is receiving for the pay period and how that pay was calculated. However, many states require a lot more than that to be shown on employees' pay statements or paystubs.

The following chart summarizes state requirements regarding pay statements, including the frequency with which an employer must provide them to employees, the information required to be shown on the statements and whether the state permits an employer to deliver pay statements to employees electronically and, if so, under what conditions. The chart also includes information about requirements in California, Maryland, Missouri, New York and the District of Columbia that an employer provide an additional pay rate notice to newly hired employees and to all employees any time certain pay-related information changes.

Note that there are no federal laws governing pay statements.

Cells marked with "N/A" signify either that the state's law does not address pay statements or that the issue in question does not apply under that state's law.