Key employment facts, such as minimum wage rates by state, state overtime variations and limitations on credit checks by state, presented in an easy-to-follow format.

This tool enables you to:

  • Check key facts, rates and legal requirements quickly and easily.
  • Plan ahead in relation to tax withholding requirements and benefits analysis.
  • Keep up to date with key leave law requirements by state, such as paid sick leave and voting leave.

Employee Benefits

  • Employer Mandate Penalty Calculator

    In 2015, the employer shared responsibility (often referred to as the "employer mandate" or the "pay or play mandate") requirements under the Affordable Care Act will take effect. The mandate generally requires applicable large employers to either offer affordable health coverage that provides minimum value to full-time employees and their dependents or pay a penalty if at least one full-time employee receives subsidized coverage through the Health Insurance Marketplace. The decision to "pay or play" is quite complex and goes beyond comparing the cost of the penalty to the cost of providing coverage. This penalty calculator is designed to help an employer determine if it is subject to the employer mandate, and if so, what the potential penalties might be based on the number of full-time employees.

  • Health Care Reform Timeline - Chart

    The requirements of the Affordable Care Act (ACA) go into effect over several years. The following is a summary of major provisions of health reform that are already in effect as well as those that will become effective over the next several years.

  • HIPAA Violation Categories and Penalty Amounts - Chart

    The Health Insurance Portability and Accountability Act (HIPAA) improves the portability and continuity of health insurance coverage for workers when they change or lose jobs and establishes a set of standards for the electronic exchange of health information. The Health Information and Technology for Economic and Clinical Health (HITECH) Act made significant changes to the privacy and security rules under HIPAA and strengthens HIPAA's enforcement provisions and increases the penalties for HIPAA violations. This quick reference chart provides a summary of the HIPAA violation category, the penalty range for each violation and the maximum penalty amounts for HIPAA violations.

  • COBRA Qualifying Events, Qualified Beneficiaries and Continuation of Coverage Periods - Chart

    Group health plans must offer continuation coverage under COBRA to qualified beneficiaries after a qualifying event has occurred. This chart provides a summary of qualifying events, qualified beneficiaries and the maximum periods of COBRA continuation coverage.

  • State Temporary Disability Insurance Requirements - Chart

    Employers in five states, California, Hawaii, New Jersey, New York and Rhode Island, are required to provide temporary disability insurance to workers. This quick reference chart helps employers understand each state's temporary disability insurance requirements.

  • State Health Insurance Exchange Decisions - Chart

    The Affordable Care Act requires every state and the District of Columbia to establish a health insurance exchange, or to default to a federally facilitated exchange operated by the US Department of Health and Human Services. This quick reference chart identifies state decisions for creating health care exchanges.

Employee Compensation

  • State Minimum Wage Rates - Chart

    Many states have minimum wage requirements. This Quick Reference chart sets forth the state minimum wage rates for all 50 states plus the District of Columbia.

  • State Breastfeeding Break Requirements - Chart

    Nineteen states and the District of Columbia have their own requirements relating to break periods for employees to breastfeed or express milk for a nursing child. This Quick Reference chart details eligibility considerations; duration, timing and frequency of the breaks; whether employees must be paid during the breaks; and other provisions.

  • State Restrictions on Hours During Which Minors Are Allowed to Work - Chart

    This Quick Reference chart provides details about state restrictions on the hours during which minors may work: the maximum number of hours and/or days a minor may work per week; the maximum number of hours a minor may work per day; and certain timing restrictions such as the times of day during which minors may work and any restrictions forbidding a minor from working while school is in session.

  • State Overtime Variations - Chart

    This Quick Reference chart describes state overtime requirements. Many states have overtime requirements that are for all intents and purposes the same as those of the federal Fair Labor Standards Act (FLSA) - time and a half for all hours worked beyond 40 in a workweek. Some states have no overtime requirements. Other states have unique overtime requirements that differ from those of the FLSA.

  • State Meal and Rest Break Requirements - Chart

    This Quick Reference chart provides details about state meal and rest break requirements, including information about which employees are entitled to a break, the required duration of the breaks, and available exemptions.

  • FLSA Working Time Issues During Workplace Closures - Chart

    This chart addresses some of the most common scenarios for determining whether employees need to be paid under the Fair Labor Standards Act (FLSA) when employers close down their workplaces or when employees are unable or unwilling to work because of a snowstorm, hurricane or other natural disaster.

Employee Management

  • State Blacklisting and Job References Requirements - Chart

    A quick reference chart examining state requirements and possible employer liability risks regarding job references, blacklisting and service letters.

  • State Electronic Cigarette Laws - Chart

    E-cigarettes are on the rise, and with them, are state laws regulating the devices. This chart shows which states have created bans on e-cigarettes and where those bans apply.

  • LGBT Rights in States and Major Municipalities

    A number of states and municipalities have passed laws which protect lesbian, gay, bisexual and transgender (LGBT) rights, such as sexual orientation and gender identity. Further, a number of states have passed legislation permitting same-sex marriages or civil unions/domestic partnerships between same-sex partners. A number of states also permit employees to take family and medical leave for same-sex partners. This chart details such requirements.

  • State Workplace Labor and Employment Law Posters - Chart

    In addition to federal posting requirements, an employer should ensure compliance with individual state and local requirements for workplace posters. This Quick Reference chart links to notice-posting requirements for all 50 states and the District of Columbia.

  • States and Major Municipal EEO Protected Classes - Chart

    In addition to the federal requirements of laws such as Title VII and the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, virtually all states have equal employment opportunity laws which prohibit discrimination based on membership in specific protected classes. Additionally, many municipalities have enacted ordinances prohibiting discrimination based on protected class status. This quick reference chart details such requirements.

  • Paid Sick Leave - Chart

    Several municipalities and one state have passed laws which require private employers to provide paid sick leave to certain eligible employees. A number of states and municipalities have legislation pending with the hopes of joining the below list.

  • State Sexual Harassment Training Requirements - Chart

    This chart covers private employer requirements by state for sexual harassment training and related record retention or notice communications. However, employers in all states should consider providing sexual harassment training in order to minimize liability risks due to a supervisor's inappropriate comments or because of a supervisor's failure to adequately address a harassment incident.

  • Federal Record Retention Requirements by Law - Chart

    Federal law requires the retention of certain employee records. This Quick Reference chart lists the specific types of information that must be retained regarding employees, and the minimum length of time such records must be kept.

  • Social Media Password Privacy Protection Legislation - Chart

    This chart references recent legislation among the states which generally aims to prohibit employers from requesting or requiring that employees and applicants provide user names, passwords and other ways of accessing personal information on social media websites as a condition of employment.

  • State-By-State Voting Leave - Chart

    While there is no federal law mandating voting leave, many states require that employers provide employees with time off to vote. This quick reference chart lists the voting leave requirements for each state.

HR Management

  • States Requiring Employers to Allow Employees to Review or Copy Personnel Records - Chart

    Whether an employee has a right to inspect or copy his or her personnel records is a state-driven issue that depends on several factors, including whether the employer is a public or private employer. This quick reference chart indicates whether employees in a particular state have the right to inspect or copy their personnel file.

  • Does This Law Apply to My Organization? - Chart

    Whether a law applies to a particular employer depends on several factors, including the employer's size and whether the employer is a private company or a government agency. This Quick Reference chart helps employers determine whether certain federal statutes apply to them.

Labor Relations

Organizational Exit

  • Exit Interview Dos and Don'ts - Chart

    Exit interviews are an extremely valuable yet under-utilized tool for employers. They can obtain extremely candid, useful information to improve problematic employment practices and can identify post-employment legal risks when speaking with outgoing employees. This chart conveys the basic dos and don'ts of conducting exit interviews.

  • Does the WARN Act Apply? - Chart

    This Quick Reference Chart will enable an employer to determine if it is covered by the Worker Adjustment and Retraining Notification Act (the WARN Act), and if so, whether the WARN Act requires advance notification for an upcoming layoff or reduction in force (RIF).


  • State Termination Pay Requirements - Chart

    This Quick Reference Chart summarizes each state's requirements on when to pay final wages to a terminated employee as well as how to treat any accrued but unused vacation time.

  • State Pay Frequency and Lag Time Requirements - Chart

    State wage payment laws control how often employees must be paid as well as how soon they must be paid after they perform services for an employer. This Quick Reference Chart summarizes state requirements regarding pay frequency, lag time and noncompliance penalties.

  • State Internal Revenue Code Conformity - Chart

    Some states that require employers to withhold income taxes from employees' wages tie their definitions of "wages" to the federal Internal Revenue Code (IRC). However, many states update their IRC references to a specific date every year or so, while others roll their references into the current version of the IRC. Even with IRC conformity, some states have important exceptions. This Quick Reference Chart summarizes each state's IRC conformity reference.

  • State Taxation of Supplemental Wages - Chart

    This Quick Reference Chart provides employers with an overview of the current method required to be used in each state to withhold state income taxes from supplemental wage payments made to employees.

  • Federal and State Tax Treatment of Same-Sex Couple Benefits - Chart

    Despite the DOMA decision handed down by the Supreme Court in Windsor, state laws still vary greatly regarding both the recognition of same-sex marriage and the taxation of benefits provided to an employee's same-sex spouse by an employer. This Quick Reference Chart summarizes federal and state law regarding whether same-sex marriages, civil unions and/or domestic partnerships are recognized, and whether the value of benefits provided by an employer to an employee's same-sex spouse or civil union or domestic partner is taxable. This chart will be updated when any changes in these laws occur.

  • State Form W-2 Electronic Filing Requirements - Chart

    The Internal Revenue Service requires employers filing 250 or more Forms W-2 to file them electronically by March 31st of every year, and many states have adopted this standard. However, while most states require employers filing Forms W-2 to file them electronically, filing thresholds, due dates and acceptable media vary. This Quick Reference Chart summarizes each state's e-filing requirements.

  • FUTA Credit-Reduction States - Chart

    This Quick Reference chart lists the 13 Federal Unemployment Tax Act (FUTA) credit-reduction states for 2013, along with each state's respective credit-reduction amount and net FUTA rate. Employers paying wages subject to FUTA tax in those states will owe a greater amount of the tax when they file their 2013 federal Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return.

  • Annual Retirement Plan COLAs and Fringe Benefit Limitations - Chart

    This Quick Reference Chart provides employers with a comparison of the current and prior year retirement plan cost of living adjustments and fringe benefit limitations. It helps employers ensure that they are withholding the correct amount of taxes from the pay of employees who receive various benefits. The chart will be updated annually when new amounts are announced by the Internal Revenue Service, which is usually by the end of October.

  • Social Security and Medicare Tax Rates and Benefit Amounts - Chart

    Employers and employees each contribute into the Social Security retirement system via Social Security and Medicare (FICA) taxes. This Quick Reference chart provides employers with a comparison of the current and prior year social security taxable wage base, FICA tax rates and Social Security benefit amounts.

  • State Unemployment and Disability Insurance Taxable Wage Bases - Chart

    Most employers pay state unemployment insurance contributions based on the wages they pay to their employees, up to an annual state taxable wage base. This Quick Reference chart provides employers with each state's 2014 unemployment and disability insurance (if applicable) taxable wage base.

Recruiting and Hiring

  • Ban the Box - Chart

    The introduction of federal "Ban the Box" legislation follows that of a host of big cities and some states which already have enacted laws prohibiting employers from asking applicants if they have been convicted of a felony on initial application forms.

  • Medical Marijuana States - Chart

    Employers should be aware of state laws regarding marijuana for medicinal purposes. This quick reference chart lists the states with medical marijuana laws and the years those laws were passed.

  • Smokers' Rights Nondiscrimination Chart - States

    While more and more state laws are restricting smoking in public places, employers should be aware that 29 states plus the District of Columbia have laws on the books that ban employment discrimination for off-duty conduct, including smoking.

  • Dos and Don'ts Regarding the Form I-9 Process - Chart

    Employers must comply with the Immigration Reform and Control Act (IRCA), which requires that employers verify the identity of their employees and that the employees are authorized to work in the US. Employers can use this chart to avoid the civil and criminal penalties that can be incurred by hiring an unauthorized worker.

  • Credit Checks: State Limitations - Chart

    The Fair Credit Reporting Act does not prevent an employer from conducting third-party credit checks so long as the employer obtains the applicant's written consent and complies with the FCRA's notice requirements. However, some states have gone beyond federal law and placed restrictions on when employers can conduct credit checks of job applicants or employees for screening purposes to certain types of positions.

  • State Mandated E-Verify Laws - Chart

    Several states have passed mandatory E-Verify measures that require businesses to confirm the work eligibility of all new hires using the federal electronic verification system. This Quick Reference Chart will show employers if a mandatory E-Verify law applies in their state along with the penalties for noncompliance.

  • Dos and Don'ts When Using E-Verify

    One way for employers to verify the information entered by employees on the Form I-9 is to submit the information through the federal electronic verification system called E-Verify. This quick reference chart outlines an employer's responsibilities when using E-Verify.

Risk Management - Health, Safety, Security

  • State Electronic Cigarette Laws - Chart

    E-cigarettes are on the rise, and with them, are state laws regulating the devices. This chart shows which states have created bans on e-cigarettes and where those bans apply.

  • The Pros and Cons of E-Cigarette Use in the Workplace - Chart

    Allowing employees to use e-cigarettes in the workplace could have benefits, such as less employees taking long smoke breaks, but it could also have inherent dangers. This quick reference looks at the pros and cons of e-cigarette use in the workplace so employers can make an informed decision on how to handle them in the workplace.

  • State Occupational Safety and Health Plans - Quick Reference Chart

    Some states have their own occupational safety and health plans as approved by OSHA. This quick reference chart shows employers which states have their own plan.

  • State Distracted Driving Laws - Chart

    Employers can use this chart to see the distracted driving laws in their state or in any of the states where they will be sending drivers. It covers texting bans, handheld bans and laws for both novice drivers (which usually means drivers who are minors, have had their license for less than a specified time, or who are still operating under a graduated license or permit) and bus drivers.

  • Guns in Parking Lots Laws - Chart

    Parking Lot Storage laws, which are a growing trend in the country, prohibit employers from banning employees from bringing guns into the workplace. The following chart lists the current states that have these laws.

You said it...

XpertHR is a go-to resource for my company for guidance on HR compliance. Prior to choosing XpertHR, we looked into a few other resources, but in the end it came down to the ease of use and quality of the data, as well as the breadth of information on the site.

Sarah Anderson, HR Manager, Smokey Bones Bar & Fire Grill