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Protection of Employee Personal Information Policy

Author: Adam W. G. Freed and Anthony J. Oncidi, Proskauer Rose LLP; Jeremy M. Mittman, formerly of Proskauer Rose LLP

When to Use

Throughout the application process and continuing during an individual's employment, an employer accumulates a significant amount of information regarding an employee's health, family, credit, performance, finances, and other personal issues. Various state and federal laws mandate that much of this information be kept confidential and be disclosed only under limited circumstances.

Employers should consider including this policy in their employee handbooks or presenting it to employees during the onboarding process to inform employees about the procedures and protocol for maintaining the confidentiality of personal employee information. The employer should make sure that employees sign and acknowledge that they have received and understand the policy and consent to its terms.