HR Support on Electronic and Mobile Device Security in Companies

Editor's Note: Why securing electronics is so important.

Ashley ShawOverview: Part of a good risk management plan is electronic device security. This is the technology age, and no matter what the business, from small store to a large multi-national corporation, technology is being utilized. With the growth in technology, though, comes an increase in security risks that employers must guard against. When securing electronic devices, employers should protect against employee abuse and protect employees from thieves.

The more technology an employee is given - laptops, phones, tablets, etc. - the more access he or she will have to an employer's business information - this might mean trade secrets, customer data or any other sensitive information that could be used against the employer at the termination of the employee. Having safeguards to protect against such concerns, such as ways to limit data access or creating enforceable employee contracts protecting the information, will help prevent future trouble.

Outside of the concerns about employer information, HR also needs to be concerned with employee information. Securing electronic systems that store personal information about employees or teaching employees how to secure their own information on employer-issued devices will help stop embarrassing security breaches and make sure that employees feel safe from concerns such as identity theft.

Trends: Bring your own device (BYOD) policies are a recent trend where employees access employer networks and servers with their personal technology. This can cause problems for employers who have limited ability to secure the devices and their own information. However, it can also mean significant saving for employees who do not have to pay for electronic devices at the same extent that they would without a BYOD policy.

Author: Ashley Shaw, JD, Legal Editor

Latest items in Electronic Device Security

  • Personal Electronic Devices Handbook Statement: California

    Type:
    Employee Handbooks

    California employers seeking to inform employees of the company's position on accepting personal calls and using personal electronic devices during work time should consider including this model policy statement in their handbook.

  • Personal Calls Handbook Statement: California

    Type:
    Employee Handbooks

    California employers seeking to communicate to employees that their personal use of company telephones should be very limited and excessive use may be grounds for discipline should consider including this model policy statement in their handbook.

  • Electronic Monitoring Handbook Statement: Connecticut

    Type:
    Employee Handbooks

    Connecticut employers that engage in electronic surveillance to monitor activity in the workplace and seek to inform employees that they may be subject to electronic monitoring should consider including this model policy statement in their handbook.

  • Employee Data Privacy Handbook Statement: Connecticut

    Type:
    Employee Handbooks

    Connecticut employees seeking to demonstrate compliance with the Connecticut law that requires any business that collects Social Security Numbers to create a privacy protection policy that is published or publicly displayed should consider including this model policy statement in their handbook.

  • Electronic Monitoring Handbook Statement: Delaware

    Type:
    Employee Handbooks

    Delaware employers that monitor employee emails, internet access and/or telephone calls should consider including this model policy statement in their handbook.

  • Acknowledgement and Consent to Electronic Monitoring Handbook Statement: Delaware

    Type:
    Employee Handbooks

    Delaware employers seeking to satisfy a legal requirement that employees be informed in advance about an employer's monitoring of company telephones, emails, internet and other electronic resources and sign an acknowledgment verifying receipt of the company's electronic monitoring policy should consider including this model acknowledgment in their handbook.

  • Personal Electronic Devices Handbook Statement

    Type:
    Employee Handbooks

    Employers seeking to make employees aware of the company's position relative to accepting personal calls and using personal electronic devices on work time should consider including this model policy statement in their handbook.

  • Cameras and Video Surveillance Handbook Statement

    Type:
    Employee Handbooks

    Employers seeking to notify employees of employer monitoring, measures to protect employee privacy and the strict prohibition against unauthorized or improper use of video surveillance footage should consider including this model policy statement in their handbook.

  • Dual-Use Devices Handbook Statement (Coming Soon)

    Type:
    Employee Handbooks

  • Cell Phone Use / Texting While Driving Handbook Statement: Utah

    Type:
    Employee Handbooks

    Utah employers seeking to show their compliance with Utah's law regarding texting while driving, to promote driving safety and to limit liability from accidents involving employees who are driving and using electronic devices for business-related purposes or in a company-owned vehicle should consider including this model policy statement in their handbook.