Overview: Workplace security is a broad term referring to numerous security issues an employer might face, ranging from technological to property security. It includes ensuring that both trade secrets and physical property stay with the employer as well as protecting employee security, such as from physical altercations, shootings or terrorists acts, among others. It also includes natural and manmade disasters, such as nuclear explosions or blizzards. When an employer knows all of its security risks, it can take steps to eliminate them or mitigate the damage of any that occur in the workplace.
To secure the work environment, the first step is to evaluate and determine the risks that affect that particular workplace. Every workplace is different, and will have different realistic threats. An employer in California might need to recognize an earthquake as a potential risk, whereas an east coast employer may not need much protection against such an event. Knowing the risks for the individualized work area is critical to preparing security measures. Risk determination can be performed as part of a risk management plan.
Once the risks are known, comprehensive plans can be made to protect the employer against each likely event. Then, employers should plan drills and tests to make sure the plans work and that employees understand what they are supposed to do. Having plans for different events and testing those plans helps create sound security processes.
Trends: Parking lot laws allow employees in certain states to have guns in their locked cars even in employer parking lots. Bring Your Own Devices (BYOD) policies allow employees to use their own technology in the workplace, which raises security issues on how to protect data and sensitive information.
Author: Ashley Shaw, JD, Legal Editor
As mandated by the Connecticut Department of Labor, Wage and Workplace Standards Division, Connecticut employers must post the Connecticut Electronic Monitoring Poster.
As mandated by the West Virginia Division of Personnel, state government agencies must post the West Virginia Workplace Security Policy Poster.
In-depth review of the spectrum of Kansas employment law requirements HR must follow with respect to Employee Discipline
Given the increase in instances of workplace violence, it is tempting for employers to consider an outright ban on all weapons in the workplace. However, many existing and upcoming state laws serve to protect the right to bear arms at work. XpertHR has many valuable resources on this topic to help employers make the right decisions for their organization.
Four new FAQs have been added to the Retail Resource Center. These FAQs may assist an employer: (i) in preventing and responding to acts of workplace violence in a retail setting; and (ii) in ensuring a safe work environment for all employees.
The Future Developments sections of three Alabama sections of the Employment Law Manual have been updated to reflect the state's recent passage of a "guns in parking lots" law, which will be in effect August 1, 2013.
Parking Lot Storage laws, which are a growing trend in the country, prohibit employers from banning employees from bringing guns into the workplace. The following chart lists the current states that have these laws.