Overview: Employers have an obligation to comply with various federal, state and local leaves of absence laws. Many employers go beyond the law and voluntarily offer leaves (such as bereavement, pandemic or paid sick leave). These additional leaves may be effective for staying competitive in attracting new talent, increasing employee morale or retaining employees. Multistate employers may offer leaves that are not legally required in order to create uniformity (by providing all employees with the same benefits) and for administrative and morale reasons.
When applicable, employers must comply with the federal Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Pregnancy Discrimination Act (PDA) and Title VII when it handles leave requests and/or creates leave policies. Employers must also always check their state and local laws when managing leaves of absence. Many state laws differ from federal law (e.g., states may require paid leave or may expand the scope of leave to care for family members that federal law does not cover, such as domestic and/or same-sex partners) - and many states differ from one another. For example, some states protect an employee's right to accept another employment opportunity while on approved leave (i.e., moonlighting) while other states specify that an employer may prohibit outside employment that creates a conflict of interest. Employers need to be careful that their leave policies comply with the applicable law that creates the greatest degree of protection for employees.
Employers must always be aware of the risk of legal claims for interference, retaliation and discrimination when managing leaves. The best way for an employer to reduce risk is to ensure that all policies are enforced in a consistent manner across the organization.
Trends: Federal law does not require paid sick leave; however, there is a push for the federal government to enact such a law. Employers in Connecticut and certain municipalities (for example, the District of Columbia, New York City, San Francisco and Seattle) are required to provide eligible employees with paid sick leave, though the requirements for leave vary. Many states are considering following this trend.
The Equal Employment Opportunity Commission (EEOC) is targeting employers that have a policy calling for the automatic termination of an employee after the employee has been absent for a certain period of time. The EEOC believes that such policies do not properly meet the employer's obligation to engage in the ADA's interactive process to determine if a reasonable accommodation is necessary. Employers must conduct an individualized case-by-case analysis of the employee's situation and the employer's obligation to reasonably accommodate.
Author: Melissa S. Burdorf, JD, Legal Editor
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The Minimum Wage, FMLA and Other Leaves sections of the Employment Law Manual have been updated after the San Diego City Council overrode a veto of its new minimum wage and paid sick leave ordinance.
An employer must go to trial on a Family and Medical Leave Act (FMLA) interference claim because an employee denied receiving an FMLA designation notice sent via first class mail. Without evidence of actual proof of delivery, a jury must decide the case, the 3rd Circuit Court of Appeals held in Lupyan v. Corinthian Colleges, Inc.
Courts in Colorado, Indiana and Virginia have held that state laws banning same-sex marriage are unconstitutional. However, each decision has been stayed and same-sex couples in these states currently cannot get married.
The new law requires private employers with 50 or more employees to provide time off for organ, bone marrow and peripheral blood stem cell donation.
Eugene, Oregon City Council passes a paid sick leave ordinance, which takes effect July 15, 2015.
If the council overrides an expected veto, the minimum wage will start at $9.75, effective January 1, 2015, then rise to $10.50 in 2016 and to $11.50 in 2017. Starting January 1, 2019, and every January 1 thereafter, the minimum wage will be adjusted for inflation.
In-depth review of the spectrum of Ohio employment law requirements HR must follow in respect to workers' compensation.
HR guidance on various intersecting federal and state laws addressing employee leaves of absences.