Overview: An employer is required under the Occupational Safety and Health (OSH) Act to provide a safe and healthful workplace for its employees. In doing so, an employer may benefit from having more productive employees, less absenteeism and lower health care costs, to name but a few.
When it comes to managing employee health matters, there are different concerns that must be considered, including those related to everyday health issues, emergency medical situations, mental health, substance abuse and the environment. Having an employee health program that addresses the various health concerns will mean that the workplace is prepared for any contingency. An employee health plan may include training workers in CPR and the Heimlich Maneuver, installing an AED, teaching proper employee hygiene, having flexible work schedules, establishing Employee Assistance Programs and Wellness Programs and creating no-smoking environments.
When addressing the health concerns of employees, it is critical that an employer consider the Americans with Disabilities Act (ADA) and its obligations and responsibilities under the law. In addition, it is also important that an employer takes steps to protect the employee and avoid discrimination and retaliation claims as a result of any perceived or actual health issue.
Trends: Many states and municipalities ban smoking in the workplace. In recent years, some states are expanding the ban to include electronic cigarettes, pipes, hookahs, and vaping devices. However, regardless of whether state law allows smoking in the workplace, an employer should consider prohibiting smoking and limiting it to the outside or in a designated smoking area.
Author: Melissa Gonzalez Boyce, JD, Legal Editor
Updated to include information on supplemental guidance released from the New York Department of Health and Department of Labor regarding New York COVID-19 sick leave for health care employees and temporary sick leave requirements in Santa Rosa, California.
Updated to include the San Francisco, California, Back to Work Emergency Ordinance, effective July 3, 2020.
Updated to include information on San Francisco, California.
Updated to include information on supplemental guidance released from the New York Department of Health and Department of Labor regarding COVID-19 sick leave for health care employees.
Updated to include information on rules concerning special leave introduced in response to the coronavirus (COVID-19) outbreak in Prince Edward Island.
Updated to include information on COVID-19 testing requirements.
Updated to include Form W-2 reporting requirements for EPSLA and EFMLEA credits under IRS Notice 2020-54.
Updated to reflect changes to relevant resources in Washington; to the public health order and relevant resources in New Mexico; and to reopening status and relevant resources in New York, Rhode Island and Tennessee.
HR and legal considerations for employers regarding employee health programs. Support on keeping employees healthy and productive while at work.