HR Policies and Procedures

Editor's Note: Develop comprehensive policies and procedures to manage effectively.

Beth P. ZollerOverview: It is important for employers to develop and institute a comprehensive set of HR policies and procedures to guide the conduct of both employees and supervisors in the workplace and protect both employers and employees. Standard policies and procedures also ensure that similar situations are dealt with in a consistent manner and the employer's business runs efficiently. The workplace policies and procedures should be memorialized and may be provided in the employee handbook or other document given to employees and/or supervisors.

An employer may want to develop different HR policies and procedures for different groups of employees depending on the department that they work in, whether or not the employee is part of a union, and whether or not the employee is an exempt or non-exempt employee. Workplace policies and procedures may cover such varied topics as discrimination and harassment, social media use, employee benefits, compensation, employee discipline, affirmative action, FMLA and employee leave. While workplace rules provide employees with standards of conduct that must be followed, policies and procedures are usually more formal and provide supervisors and management with a standard manner of handling frequent situations. Workplace policies and procedures should also carefully lay out the consequences and discipline that employees and supervisors may be subject to for violating a workplace policy.

Trends: Employers should be aware that changes in society, technology and the law may require employers to revise existing policies and create new ones. We live in a society in which our technology and the way we connect with others in changing rapidly. As a result, employers must constantly revisit their policies with respect to electronic communications and social media use. Employment policies on employee benefits and compensation also may need to be frequently updated based on changes in the law. Further, based on the fact that the amendments to the Americans with Disabilities Act significantly expanded the definition of an individual with a qualified disability, workplace policies regarding managing employees with disabilities should also be reviewed and revised on a frequently basis.

Author: Beth P. Zoller, JD, Legal Editor

Latest items in Policies and Procedures

  • District of Columbia Adds Wage Disclosure Law: Handbook Statement Added

    Date:
    21 April 2015
    Type:
    Editor's Choice

    The District of Columbia Wage Transparency Act prohibits employers from requiring employees to keep wages confidential.

  • Discussion of Wages Handbook Statement: District of Columbia

    Type:
    Employee Handbooks

    District of Columbia employers who want to emphasize compliance with and educate their workforces about the Wage Transparency Act should consider including this model policy statement in their handbook.

  • How to Conduct an Internal Investigation

    Type:
    How To

    When employers need to investigate claims of harassment, discrimination or other workplace misconduct, the process of conducting an effective internal investigation can be challenging. This step-by-step recitation of the important issues and pitfalls of internal investigations will guide employers through the process, removing the guesswork.

  • Employment At-Will: District of Columbia

    Type:
    Employment Law Manual

    In-depth review of the spectrum of District of Columbia employment law requirements HR must follow with respect to employment at-will.

  • Update Your Employee Handbook for 2015: New How To Added

    Date:
    16 April 2015
    Type:
    Editor's Choice

    A new How To has been added to assist employers in updating their employee handbooks for 2015.

  • Internal Investigations Policy

    Type:
    Policies and Documents

    Internal investigations are crucial for employers in responding to allegations of workplace misconduct. This internal investigations policy document informs your employees as to the purpose of conducting investigations, what their rights and responsibilities are during investigations and how the employer will use the results it obtains in the course of investigating. Having an effective policy is the first step toward conducting an effective investigation.

  • Massachusetts Expands Maternity Leave Law to Cover Fathers and More: Handbook Statement Replaced

    Date:
    07 April 2015
    Type:
    Editor's Choice

    Effective April 7, 2015, amendments to the Massachusetts Maternity Leave Act (MMLA) extend parental leave rights to male employees and now provides leave for the placement of a child under a court order

  • Employment At-Will: Colorado

    Type:
    Employment Law Manual

    In-depth review of the spectrum of Colorado employment law requirements HR must follow with respect to employment at-will doctrine.

  • Employee Handbooks Tool Complete with Launch of California

    Date:
    31 March 2015
    Type:
    Editor's Choice

    XpertHR is pleased to announce that with today's release of California we have completed our state content build for the Employee Handbooks tool.  This tool which now includes a National Handbook content set together with supplements for 49-states and the District of Columbia as well as a stand-alone California Handbook.

  • Benefits Overview Handbook Statement: California

    Type:
    Employee Handbooks

    California employers seeking to provide an overview of benefit offerings to employees should consider including this model policy statement in their handbook.

About this topic

Guidance on creating and implementing HR policies that provide employees and supervisors standards and procedures with which they should comply.