Overview: It is important for employers to develop and institute a comprehensive set of HR policies and procedures to guide the conduct of both employees and supervisors in the workplace and protect both employers and employees. Standard policies and procedures also ensure that similar situations are dealt with in a consistent manner and the employer's business runs efficiently. The workplace policies and procedures should be memorialized and may be provided in the employee handbook or other document given to employees and/or supervisors.
An employer may want to develop different HR policies and procedures for different groups of employees depending on the department that they work in, whether or not the employee is part of a union, and whether or not the employee is an exempt or non-exempt employee. Workplace policies and procedures may cover such varied topics as discrimination and harassment, social media use, employee benefits, compensation, employee discipline, affirmative action, FMLA and employee leave. While workplace rules provide employees with standards of conduct that must be followed, policies and procedures are usually more formal and provide supervisors and management with a standard manner of handling frequent situations. Workplace policies and procedures should also carefully lay out the consequences and discipline that employees and supervisors may be subject to for violating a workplace policy.
Trends: Employers should be aware that changes in society, technology and the law may require employers to revise existing policies and create new ones. We live in a society in which our technology and the way we connect with others in changing rapidly. As a result, employers must constantly revisit their policies with respect to electronic communications and social media use. Employment policies on employee benefits and compensation also may need to be frequently updated based on changes in the law. Further, based on the fact that the amendments to the Americans with Disabilities Act significantly expanded the definition of an individual with a qualified disability, workplace policies regarding managing employees with disabilities should also be reviewed and revised on a frequently basis.
Author: Beth P. Zoller, JD, Legal Editor
The new and updated statements reflect recent legal developments in several states, including California, Massachusetts, Mississippi and Tennessee.
Tennessee employers seeking to limit or prohibit weapons in the workplace, prevent workplace violence, provide notice that weapons will not be permitted inside the workplace and show their compliance with Tennessee law should consider including this model policy statement in their handbook.
Mississippi employers seeking to show their compliance with Mississippi's prohibition against texting and social networking while driving, to promote driving safety and to limit liability from accidents involving employees who are driving and using electronic devices for work-related purposes or while driving a company-owned vehicle should consider including this model policy statement in their handbook.
California employers that employ 50 or more employees in 20 or more workweeks in the current or preceding calendar year and who are engaged in commerce or in any industry or activity affecting commerce are covered under the Family and Medical Leave Act and the California Family Rights Act and should consider including this model policy statement in their handbook.
Indiana employers should consider including this model policy statement in their handbook.
Kansas employers seeking to educate employees about the availability of military leave and to demonstrate their compliance with Kansas's military leave law should consider including this model policy statement in their handbook.
Table of contents containing links to all the policy statements available for Tennessee, which together combine to form a suggested supplement to an employee handbook.
Florida employers should consider including this model policy statement in their handbook.
Employers seeking to establish limits on content related to the employer that an employee can post in social media should consider including a statement in their handbook.
Table of contents containing links to all available California policy statements along with national statements which may also be considered for inclusion in a California employee handbook.
Guidance on creating and implementing HR policies that provide employees and supervisors standards and procedures with which they should comply.