HR Policies and Procedures

Editor's Note: Develop comprehensive policies and procedures to manage effectively.

Beth P. ZollerOverview: It is important for employers to develop and institute a comprehensive set of HR policies and procedures to guide the conduct of both employees and supervisors in the workplace and protect both employers and employees. Standard policies and procedures also ensure that similar situations are dealt with in a consistent manner and the employer's business runs efficiently. The workplace policies and procedures should be memorialized and may be provided in the employee handbook or other document given to employees and/or supervisors.

An employer may want to develop different HR policies and procedures for different groups of employees depending on the department that they work in, whether or not the employee is part of a union, and whether or not the employee is an exempt or non-exempt employee. Workplace policies and procedures may cover such varied topics as discrimination and harassment, social media use, employee benefits, compensation, employee discipline, affirmative action, FMLA and employee leave. While workplace rules provide employees with standards of conduct that must be followed, policies and procedures are usually more formal and provide supervisors and management with a standard manner of handling frequent situations. Workplace policies and procedures should also carefully lay out the consequences and discipline that employees and supervisors may be subject to for violating a workplace policy.

Trends: Employers should be aware that changes in society, technology and the law may require employers to revise existing policies and create new ones. We live in a society in which our technology and the way we connect with others in changing rapidly. As a result, employers must constantly revisit their policies with respect to electronic communications and social media use. Employment policies on employee benefits and compensation also may need to be frequently updated based on changes in the law. Further, based on the fact that the amendments to the Americans with Disabilities Act significantly expanded the definition of an individual with a qualified disability, workplace policies regarding managing employees with disabilities should also be reviewed and revised on a frequently basis.

Author: Beth P. Zoller, JD, Legal Editor

Latest items in Policies and Procedures

  • About This State Supplement Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers seeking to explain how the handbook and supplement should be read together and that neither the handbook nor the supplement alter an employee's at-will status should consider including this model policy statement in their handbook.

  • EEO Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers engaged in an industry or business who has 15 or more employees for each working day in 20 or more calendar weeks in the current or preceding calendar year should consider including this model policy statement in their handbook.

  • Background Checks Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers seeking to provide notice to applicants and existing employees that they conduct background checks for certain positions in compliance with Maryland law should consider including this model policy statement in their handbook.

  • Meal and Rest Breaks for Retail Employees Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers that maintain a retail establishment in Maryland with at least 50 or more retail employees or who owns one or more retail establishments with franchises working with the same trade name and has at least 50 or more retail employees in Maryland for each working day in each of 20 or more calendar seeks in the current or preceding year should consider including this model policy statement in their handbook.

  • Leave to Care for Immediate Family Members Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers that provide paid leaves and has 15 or more employees primarily employed in Maryland for each working day in each of 20 or more calendar weeks in the current or preceding calendar year should consider including this model policy statement in their handbook.

  • Pregnancy Accommodation Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers with 15 or more employees for each working day in each of 20 or more calendar weeks in the current or preceding year are required to include this model policy statement in their handbook.

  • Military Leave Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers seeking to educate employees about the availability of military leave and demonstrate compliance with Maryland's military leave law should consider including this model policy statement in their handbook.

  • Deployment of Family Member in the Armed Services Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers with 50 or more employees seeking to advise employees about the availability of leave for service members' families and demonstrate compliance with Maryland law should consider including this model policy statement in their handbook.

  • Civil Air Patrol Leave Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers with 15 or more employees seeking to advise employees about the availability of leave for civil air patrol missions and demonstrate their compliance with Maryland law should consider including this model policy statement in their handbook.

  • Time Off to Vote Handbook Statement: Maryland

    Type:
    Employee Handbooks

    Maryland employers seeking to advise employees about the availability of time off for voting and demonstrate compliance with Maryland's voting leave law should consider including this model policy statement in their handbook.

About this topic

Guidance on creating and implementing HR policies that provide employees and supervisors standards and procedures with which they should comply.