Overview: Workplace posters and notices offer regular reminders to employee and supervisors of an employer's policies, procedures and work rules. Further, an employer may be required by state or federal law to display posters regarding discrimination, harassment, safety and health, labor rights, wages and compensation. Posters should be displayed in a clear manner in a highly visible and/or frequently visited area of the workplace such as a lunch room or break room, and should be visible to all employees. Employers may also be required to post workplace posters in another language such as Spanish so that all employees understand them.
Trends: Some state and federal laws require that employees post certain notices and official workplace posters in the workplace to advise employees of their rights. Because these requirements may change from year to year, employers should be aware of any developments or changes. For example, New Jersey recently passed a law which requires employers with over 50 employees to conspicuously post notice of worker rights under state and federal gender pay equity or gender discrimination laws. The notice must be made available in English, Spanish and any other language that the employer reasonably believes is the first language of a significant amount of workers, and in which the state has made a poster available. Employment posters and notices may be found in XpertHR's Employment Law Manual and Policies and Documents resources.
Author: Beth Zoller, JD, Legal Editor
The Other Leaves: Oregon and the Employee Communications: Oregon sections of the Employment Law Manual have been updated to reflect a relaxed employee eligibility criteria and a new posting requirement under Oregon's amended domestic violence leave law.
Covered employers in Oregon will need to revise their policies and practices regarding domestic violence leave to account for the relaxed employee eligibility criteria and newly added posting requirements, effective January 1, 2014.
The Arizona Discrimination is Prohibited in Employment poster is mandated by the Arizona Office of the Attorney General, Civil Rights.
Mesa, Arizona requires all employers to post the Constructive Discharge Notice.
The Alabama Human Trafficking poster is mandated by the Alabama Department of Labor.
Alaska Emergency Information Poster is mandated by the Alaska Department of Labor and Workforce Development.
The Washington Job Safety and Health Law poster, mandated by the Washington State Department of Labor & Industries, must be posted where workers can see it.
The Ohio Fair Employment Practices poster is mandated by the Ohio Civil Rights Commission.
The Ohio Rebuttable Presumption Notice is mandated by the Ohio Bureau of Workers' Compensation.
HR guidance on complying with employer obligations and posting requirements under state and federal law.
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