Editor's Note: Understand employer obligations to establish a drug-free workplace.
Overview: The federal Drug-Free Workplace Act of 1988 requires that employers with certain government contracts or receiving federal grants provide and maintain a drug-free workplace.
As part of this, employees must be provided with a policy statement describing the drug-free workplace program, outlining prohibited substances and detailing the consequences for using such substances.
There may be different requirements depending on if the contractor or grantee is an individual or an organization. Similarly many states and municipalities also have Drug-Free Workplace Acts in place.
It is best practice for employers to develop a drug-free workplace policy and publish the policy in the employee handbook. Employees should be required to acknowledge that they consent to and understand the policy.
Further, employers should make sure that their drug-free workplace policy and program complies with applicable state and federal laws.
Lastly, the policy should be applied in a uniform manner and should not discriminate against employees.
Trends: Employers should be aware that the issue of legalization of marijuana for medical purposes in a handful of states has caused employers in these states some difficulty in maintaining a drug-free workplace.
Employers are dealing with the issue of how to balance an individual's right to use marijuana for medical reasons with how to enforce a drug-free workplace policy and program.
It is also impacting an employer's right to drug test both employees and applicants as well as whether it is permissible for employers to engage in preemplyoment inquiries regarding drug use and whether employers must accommodate medical marijuana that employees use after working hours and outside of the workplace.
Further, employers should be aware that the US Department of Transportation recently issued new guidelines prohibiting the use of medical marijuana for transportation workers in positions where safety is a primary concern.
Author: Beth P. Zoller, JD, Legal Editor
Voters in Oregon, Alaska and the District of Columbia affirmed ballot measures earlier this month to legalize recreational marijuana use in small amounts. However, none of these laws will prevent employers from maintaining a drug-free workplace policy.
Voters in Oregon, Alaska and Washington, DC will vote tomorrow on whether to legalize recreational marijuana use. Meanwhile, Florida voters will decide whether to legalize medical marijuana use. However, none of the measures would prevent employers from maintaining a drug-free workplace policy.
Employers seeking to adopt a policy prohibiting the use, sale, possession, etc. of drugs and/or alcohol should consider including this model policy statement in their handbook.
New York has become the 23rd state to legalize medical marijuana for individuals with certain serious health conditions.
A bevy of new employment laws have been signed in Maryland in recent months, including the legalization of medical marijuana; an increased state minimum wage; and expanded parental leave rights. Baltimore employment attorney Frank Kollman, of Kollman & Saucier, breaks down the developments.
Minnesota became the 22nd state to legalize medical marijuana on May 30. Three Employment Law Manual sections have been updated as a result.
Minnesota has become the 22nd state to legalize medical marijuana with a bill signed by Governor Mark Dayton on May 29. The new law prohibits discrimination against job applicants or employees based on a confirmed positive drug test that results from medical marijuana use unless the patient used, possessed or was impaired by the drug on the employer's premises during work hours.
HR guidance on developing a drug-free workplace policy and program that complies with state and federal law.